MoSCoW method: Setting priorities for better project management
The MoSCoW method, aims to prioritize your checklist throughout your project, ranking tasks by level of criticality.
François Gabart, renowned yacht racer and holder of the world record for the fastest solo circumnavigation of the globe, is passionate about teamwork. His offshore racing team, MerConcept, which employs around 40 people, has adopted Klaxoon to improve its efficiency.
We are growing up, we have several projects, boats that are sailing and a lot of good ideas. Klaxoon, really is the tool that we need to centralize and perform all the ideas, make sure there is no loss of information, and that everything works efficiently and intelligently between us.
Founded by François Gabart, MerConcept has established itself as one of the most innovative French companies in the field of offshore racing. Based in southern Finistère, France, it develops innovative, high-performance sporting projects like the MACIF Trimaran and the Imoca APIVIA, and constantly reinvents itself to stay at the cutting-edge of technology, to maintain its high standards and levels of excellence. To design the boats of tomorrow, François Gabart has surrounded himself with a variety of talent: skippers, technicians, engineers, architects, and project managers.
Beyond my work as a professional yacht racer, I'm an entrepreneur at heart and I very quickly became fascinated by Klaxoon's philosophy. They develop truly fantastic tools that enable better, more fluid communication within the team. With the start of certain new projects, we have gone from 15 to 40 employees in just a few months, and Klaxoon helps us pool our knowledge and retain a great team spirit.
After announcing its business diversification strategy last July, MerConcept is relying on the digital transformation of its teams to ramp up its growth.In MerConcept's premises in Port-La-Forêt, its 40-odd employees divided into three teams (design office, workshop, and support functions) benefit from Klaxoon's tools and expertise. The aim is to support its team in their innovation and research into the materials and technologies that will be used in the boats of the future.
The team uses Klaxoon's suite of apps and MeetingBoards (mobile touchscreens) to work more efficiently, to facilitate discussions between the different units, to improve project coordination and enhance decision-making. From the trimaran's cockpit, the skipper uses a Klaxoon Board to share all the navigation data and information concerning action plans (sail repairs, new parts to mold, etc.).
Split between the workshop, the design office, at sea, or distance working, MerConcept's employees often collaborate remotely. Klaxoon makes communication between teams more fluid and allows real-time synchronization.
Thanks to Klaxoon, skippers at sea and people in the workshop alike can share synchronized information that is useful for both parties. Like a job-list, for example. If I break something on my boat, I need to get the part made in the workshop – Klaxoon is there to connect these two worlds.
Thomas Normand, Managing Director of MerConcept
In the workshop, the team on land receives this information, analyzes it in real time, and converts it into specific tasks in order to provide a rapid response. They publish progress reports in real time on the MeetingBoard, which is a veritable mobile workspace. Located in the center of the workshop and accessible to everyone, the MeetingBoard and the use of Board have made it possible to implement a visual management system.
The role of the design office team is to design and monitor the construction of new boats. Project managers prepare their design brief, a sort of specifications sheet, in a Klaxoon Board.
The image of the boat is placed at the center of the Board, where the team defines the scope of the project, specifies their questions and provides answers. This Board is their everyday working document, where all their discussions are held.
We can also access external documents through it, with links to Excel or Word files, for example. We really have a summary of the project from A to Z. And above all, you have a very clear visual representation of where you're going, and why, for the current project.
Matthieu Duchesne, Project manager
There are constant discussions between the design office and the workshop, as early as the design phase, to establish project feasibility. During execution, the Board is also at the center of the workshop to check the plans.
Previously, Thomas Normand would send everyone the agenda for their weekly Monday meeting, at the end of the day on Friday. With the Weekly Template, the team sets up a Board to synchronize.
Throughout the week, each member of the team sends their success stories and challenges for the week to come. Now, with Klaxoon, roles are reversed, and everyone takes ownership of this conversation and synchronization.
Klaxoon helps us optimize how we work, share information efficiently, and facilitate teamwork, without wasting time. The aim is simply to boost our performance and, ultimately, build boats that win races.François Gabart